GALA & FUNDRAISER PRODUCTION
Built to raise the room and the money.
Bluefox Production produces galas, fundraisers, and holiday parties for 500+ guests. A typical package includes borderless screens, stylized LED walls, lighting, soft goods and draping, scenic design, audio, confidence monitors, IMAG cameras, video recording, live auction camera coverage, and a real-time fundraising thermometer on screen. Bluefox is based in the Kansas City area and produces galas nationwide.
GALAS AT A GLANCE
| Typical audience | 500+ guests |
| Common formats | Nonprofit galas, fundraising dinners, live and silent auctions, award galas, corporate holiday parties |
| Typical crew | 6–15 technicians plus a technical director |
| Setup time | Typically a full day before doors open |
| Typical investment | $20,000–$100,000, depending on room transformation, LED scope, and travel |
| Recommended booking lead time | 4–6 months; 6+ months for September–December |
WHAT'S INCLUDED IN A GALA PACKAGE
| Element | What it does for your gala |
|---|---|
| Borderless screens | Clean, frameless screens for mission videos, sponsor recognition, and program content. |
| Stylized LED walls | Custom LED surfaces that anchor the stage and transform the ballroom. |
| Lighting | Room-wide lighting design that changes the feel of the ballroom from cocktail hour to program to dance floor. |
| Soft goods and draping | Fabric draping that hides unattractive walls and equipment and reshapes the room. |
| Scenic design | Stage and room design built around your event theme. |
| Audio | Clear speech audio for the program and the auctioneer, plus full sound for live entertainment. |
| Confidence monitors | Keep emcees, speakers, and the auctioneer on script. |
| IMAG cameras | Put speakers and honorees on the big screens so every table feels close to the stage. |
| Video recording | Captures the program for donor follow-up and next year's promotion. |
| Live auction coverage | Cameras follow the auctioneer and bidders and show lots on screen to keep energy high. |
| Real-time fundraising thermometer | On-screen graphic that updates live as pledges come in, driving momentum during the paddle raise. |
WHO WE PRODUCE GALAS FOR
Bluefox Production produces galas and fundraisers for nonprofits, foundations, schools, and hospitals, and holiday parties for companies in every industry it serves.
What Meeting Planners Say
“Our annual gala was a tremendous success. The stage lighting, room transformation, and live auction setup created an atmosphere that truly inspired our donors.”
— A. Mazzei
GALA & FUNDRAISER FAQS
How much does AV production cost for a gala?
Galas Bluefox Production produces typically range from $20,000 to $100,000. Cost depends on how much the room is transformed with lighting, draping, and LED, whether there's live entertainment, and travel. Every quote is itemized so nonprofit boards and committees can see exactly where the budget goes.
What is a fundraising thermometer and does it raise more money?
A fundraising thermometer is an on-screen graphic that updates in real time as pledges come in during the paddle raise. Watching the total climb toward a goal creates momentum and friendly competition in the room. Bluefox Production builds and operates it live as part of the gala package.
How do you cover a live auction?
Bluefox Production uses cameras to follow the auctioneer and capture bidders, shows each lot on the main screens, and keeps the auctioneer's audio clear over a full ballroom. Strong auction coverage keeps the room engaged and helps every table feel part of the bidding.
Can you make a hotel ballroom look less like a hotel ballroom?
Yes. Room transformation is central to gala production. Bluefox Production uses fabric draping to cover walls, lighting to change the color and mood of the room, and LED and scenic design to create a stage that matches your theme.
Do you produce corporate holiday parties?
Yes. Bluefox Production produces corporate holiday parties with the same lighting, audio, LED, and entertainment support used for galas. Holiday parties are scheduled in the busiest weeks of the year, so book production as early as you book the venue.
How far ahead should I book gala production?
Book 4–6 months ahead, and 6 months or more for galas and holiday parties between September and December. Fall is the busiest season for galas and fundraisers, and production crews book up quickly.
WHERE WE PRODUCE GALAS
Bluefox Production produces galas, fundraisers, and holiday parties in Kansas City and nationwide.