CORPORATE MEETING PRODUCTION
Small rooms. Big-show production.
Bluefox Production produces corporate meetings for 75–150 attendees, including leadership meetings, board meetings, client events, and trainings. A typical package includes immersive rear projection, stage lighting, scenic design, audio, confidence monitors for presenters, and video recording or livestreaming. Bluefox is based in the Kansas City area and produces meetings nationwide.
CORPORATE MEETINGS AT A GLANCE
| Typical audience | 75–150 attendees |
| Common formats | Leadership and board meetings, client events, quarterly business reviews, trainings, product briefings |
| Typical crew | 2–4 technicians plus a technical director |
| Setup time | Typically same day or the evening before |
| Typical investment | $8,000–$30,000, depending on scope, venue, and travel |
| Recommended booking lead time | 4–8 weeks |
WHAT'S INCLUDED IN A CORPORATE MEETING PACKAGE
| Element | What it does for your meeting |
|---|---|
| Immersive rear projection | Places the screen behind a clean stage wall so presenters stand in front of their content without projector glare or visible equipment. |
| Stage lighting | Lights presenters evenly for the room and for cameras, and gives a meeting room a finished look. |
| Scenic design | Branded stage backdrops and room design that make a hotel meeting room look like your event. |
| Audio | Wireless microphones and speakers tuned to the room so every presenter is clear from the front row to the back. |
| Confidence monitors | Floor screens that show presenters their slides and notes, so they face the audience instead of turning to the screen. |
| Video recording and streaming | Records sessions for later viewing and streams live to remote team members. |
INDUSTRIES WE PRODUCE CORPORATE MEETINGS FOR
Corporate meetings are the most common event Bluefox Production produces across every industry it serves.
What Meeting Planners Say
“Bluefox Production is our go-to partner for all our corporate meetings. Their attention to detail and calm presence on site makes our executive team look exceptional every single time.”
— S. Ventola
CORPORATE MEETING FAQS
How much does AV production cost for a corporate meeting?
Corporate meetings Bluefox Production produces typically range from $8,000 to $30,000. Cost depends on audience size, room setup, whether you need recording or livestreaming, and travel. Every quote is itemized by line, so you can see exactly what each element costs and adjust scope to fit your budget.
Do I need professional AV for a 100-person meeting?
If executives or clients are presenting, yes. A 100-person room is large enough that a single projector and a podium microphone leave people in the back struggling to see and hear. Professional audio, proper screen placement, lighting, and confidence monitors make presenters look prepared and keep the audience engaged.
What is rear projection and why use it for a meeting?
Rear projection places the projector behind the screen instead of in the room. Presenters can walk in front of the screen without casting shadows, there's no projector noise or glare in the audience, and the stage looks clean and finished. It's the standard Bluefox Production setup for boutique corporate meetings.
Can you record or livestream our meeting for remote employees?
Yes. Bluefox Production can record every session for on-demand viewing and livestream the meeting to Zoom, Teams, or other platforms so remote employees see the same presentation as the room. Recording and streaming are planned with the room setup so cameras don't block the in-person audience.
Can Bluefox Production work in our hotel's meeting room?
Yes. Bluefox Production works in hotels, conference centers, offices, and private venues. Many hotels charge outside vendors patch or power fees, so ask for the venue's outside-vendor policy before signing. Bluefox can review those terms and compare the total cost against the hotel's in-house AV quote.
How far ahead should I book production for a corporate meeting?
Book 4–8 weeks ahead for most corporate meetings, and earlier in September through December, when production calendars are busiest. Booking early allows time for a venue site visit, presenter content prep, and a technical rehearsal.
WHERE WE PRODUCE CORPORATE MEETINGS
Bluefox Production produces corporate meetings in Kansas City and nationwide.