CONFERENCE & SUMMIT PRODUCTION
General session to the last breakout, one crew runs it all.
Bluefox Production produces conferences and summits for 200–300 attendees, including industry summits, association conferences, and multi-day client events. A typical package includes front projection or stylized LED walls, stage lighting, scenic design, audio, confidence monitors, IMAG cameras, video recording, and breakout room support. Bluefox is based in the Kansas City area and produces conferences nationwide.
CONFERENCES AT A GLANCE
| Typical audience | 200–300 attendees |
| Common formats | Industry summits, association conferences, user and client conferences, multi-day educational programs |
| Typical crew | 4–10 technicians plus a technical director |
| Setup time | Typically one day before the first session |
| Typical investment | $25,000–$100,000, depending on show days, breakout count, LED scope, and travel |
| Recommended booking lead time | 3–6 months |
WHAT'S INCLUDED IN A CONFERENCE PACKAGE
| Element | What it does for your conference |
|---|---|
| Front projection or stylized LED walls | Large, bright screens sized to the room, with LED walls shaped and styled to fit your stage design. |
| Stage lighting | Keynote-quality lighting for presenters and panels, plus room looks for walk-ins, awards, and transitions. |
| Scenic design | Branded stage design that carries your conference theme across every session. |
| Audio | Wireless and lavalier mics for keynotes and panels, with audio coverage that reaches every seat. |
| Confidence monitors | Floor screens that show presenters their slides, notes, and countdown timers. |
| IMAG cameras | Live camera feed of presenters on the big screens so attendees in the back see expressions and detail. |
| Video recording | Records sessions for on-demand access, content libraries, and post-event marketing. |
| Breakout room support | Projection, audio, and a dedicated technician in each breakout so sessions start on time. |
| Technical direction | One technical director calls every cue and keeps the agenda on schedule across all rooms. |
INDUSTRIES WE PRODUCE CONFERENCES FOR
Bluefox Production produces conferences and summits for associations and organizations across these industries.
What Meeting Planners Say
“Bluefox Production managed our multi-track summit flawlessly. From the main stage keynotes to our six concurrent breakout sessions, every room ran right on schedule.”
— J. Moore
CONFERENCE PRODUCTION FAQS
How much does AV production cost for a conference?
Conferences Bluefox Production produces typically range from $25,000 to $100,000. The biggest cost drivers are the number of show days, how many breakout rooms run at once, LED wall size, and travel. Bluefox itemizes every quote so you can see the cost of each room and element.
What AV do I need for a 200-person conference?
A 200–300 person conference typically needs front projection or an LED wall, stage lighting, a full audio system with wireless mics, confidence monitors for presenters, IMAG cameras so the back of the room can see speakers, and support for each breakout room. Bluefox Production scales the package to your room and agenda.
What is IMAG and do I need it?
IMAG, short for image magnification, is a live camera feed of the presenter shown on the main screens. Once an audience passes about 200 people, attendees in the back can no longer see faces or demos clearly. IMAG fixes that and makes keynotes feel more personal.
Do you support breakout rooms during a conference?
Yes. Bluefox Production supports breakout rooms with projection, audio, and a dedicated technician in each room. Each breakout has its own tech, so a problem in one room never pulls crew from the general session, and breakout transitions stay on schedule.
LED wall or projection: which is better for a conference?
LED walls are brighter, sharper, and unaffected by room lighting, which makes them better for large rooms, daytime sessions, and on-camera content. Projection costs less and works well in controlled lighting. Bluefox Production recommends one or the other based on room size, ceiling height, budget, and how the session will be filmed.
How far ahead should I book production for a conference?
Book 3–6 months ahead, and earlier for spring and fall, the busiest conference seasons. Early booking leaves time for a venue site visit, stage design approval, and presenter content collection.
WHERE WE PRODUCE CONFERENCES
Bluefox Production produces conferences and summits in Kansas City and nationwide.