ALL-COMPANY MEETING PRODUCTION
Your whole company in one room. Every seat counts.
Bluefox Production produces all-company meetings for 500+ attendees, including sales kickoffs, annual meetings, town halls, and national roadshows. A typical package includes borderless screens, stylized LED walls, stage lighting, scenic design, audio, confidence monitors, IMAG cameras, video recording, breakout rooms, and production for off-site events. Bluefox is based in the Kansas City area and produces these events nationwide.
ALL-COMPANY MEETINGS AT A GLANCE
| Typical audience | 500+ attendees |
| Common formats | Sales kickoffs, annual all-hands meetings, town halls, national roadshows, leadership summits with off-site events |
| Typical crew | 8–20 technicians plus a technical director |
| Setup time | Typically 1–2 days before the general session |
| Typical investment | $50,000–$250,000+, depending on show days, LED scope, breakouts, off-site events, and travel |
| Recommended booking lead time | 4–9 months; 6+ months for January–February sales kickoffs |
WHAT'S INCLUDED IN AN ALL-COMPANY MEETING PACKAGE
| Element | What it does for your meeting |
|---|---|
| Borderless screens | Edge-to-edge projection or LED with no visible frame, for a clean, high-end general session. |
| Stylized LED walls | Custom-shaped LED surfaces that turn the stage into a branded environment. |
| Stage lighting | Full-room lighting design, from walk-in looks to award moments and executive keynotes. |
| Scenic design | Stage and set design built around your company's theme for the year. |
| Audio | Large-room audio systems with redundant wireless mics, so executive keynotes never drop out. |
| Confidence monitors | Prompter and slide monitors that keep executives on script and on time. |
| IMAG cameras | Multi-camera live feed of presenters on the big screens for every seat in a large room. |
| Video recording | Captures keynotes and sessions for employees who couldn't attend and for internal communications. |
| Breakout rooms | Equipped and staffed breakout sessions running alongside the general session. |
| Off-site events | Production for evening receptions, award dinners, and team events at a second venue. |
| Technical direction | One technical director runs the full show across every room and venue. |
INDUSTRIES WE PRODUCE ALL-COMPANY MEETINGS FOR
All-company meetings and sales kickoffs are most common for technology, healthcare, and professional services organizations, and Bluefox Production produces them across every industry it serves.
What Meeting Planners Say
“Our annual sales kickoff required a broadcast-quality production with tight turnarounds. Bluefox Production delivered an extraordinary show that energized our entire company.”
— M. Doebele
ALL-COMPANY MEETING FAQS
How much does it cost to produce an all-company meeting or sales kickoff?
All-company meetings and sales kickoffs Bluefox Production produces typically range from $50,000 to $250,000+. Cost depends on the number of show days, LED and screen size, breakout rooms, off-site events, and travel. Every quote is itemized so finance and event teams can see where the budget goes.
What production does a 500-person general session need?
A 500+ person general session typically needs large borderless screens or LED walls, multi-camera IMAG, a full lighting design, a large-room audio system with backup microphones, confidence monitors for executives, and a technical director calling the show. Bluefox Production designs the package around your room, agenda, and how the content will be recorded.
Can you produce our sales kickoff in more than one city?
Yes. Bluefox Production produces national roadshows and multi-city meetings, carrying the same stage design, content, and crew from city to city so every audience sees the same show. Clients have partnered with Bluefox on roadshows, local events, and recorded content across multiple years.
Do you handle off-site events and award dinners during the meeting?
Yes. Bluefox Production can produce evening receptions, award dinners, and team events at a second venue alongside the main meeting. Off-site production runs on the same plan and under the same technical director, so you're not coordinating a second vendor.
How do you make sure the CEO's keynote doesn't fail?
Every executive keynote Bluefox Production produces uses redundant wireless microphones, backup playback for slides and video, confidence monitors, and a technical rehearsal before doors open. A dedicated technical director calls every cue, so problems are caught and handled before the audience notices.
How far ahead should I book production for a sales kickoff?
Book 6 months or more ahead for January and February sales kickoffs, when demand for venues and crews peaks. For all-company meetings at other times of year, 4–6 months is usually enough.
WHERE WE PRODUCE ALL-COMPANY MEETINGS
Bluefox Production produces all-company meetings and sales kickoffs in Kansas City and nationwide.